Document Controller / Office Manager

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Published
June 10, 2022
Category
Job Type
Reference
SC - DC - 071
Salary
£30000 - £40000 per annum
Start date
2022-06-10
Contact Name
Dan Standish
Contact Email
apply.a4ljw55kvjq8@aptrack.co.uk

Description

Construction Document Controller
Permanent
£35k - £38k + Company Benefits
Leeds

This truly is a fantastic opportunity for an experience Document Controller with office management experience to join one of the best names in the industry. With an ever-growing pipeline of work, new clients and expanding team it’s an exciting time to join this dynamic and forward-thinking company.

The role will see you wearing many different hats managing the control of documents using 4Projects as well as general office management duties. You will be dealing with a wide range of internal staff, clients, architects, engineers and more. You will be using Microsoft Office, Excel, Word, 4Projects and other systems on a daily basis so you must have a strong set of IT skills. The role will also offer you the opportunity to gain experience in office management and as you grow with the business the opportunity to pick up new skills and experience.

Key Responsibilities:

• Manage the Viewpoint for Projects (VFP) system as the preferred common data environment (CDE) for the lifecycle of the project and manage in line with Digital Project Delivery (DPD) procedures.
• Manage and host VFP training sessions for new users within the project team, either with groups or on an individual basis
• Act as main point of contact for support and coaching of project users of VFP, including third parties such as client teams, designers, subcontractors
• Development of project file naming protocols with information systems manager and project team, in line with DPD protocols
• Develop workflows alongside ISM, and manage throughout project lifecycle, with direction from the project team, in line with DPD procedures
• Configuration and implementation of change control processes within the CDE
• Validation, checking and curating of all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution, and retrieval
• Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other reportable data
• Preparation and configuration of distribution matrices in compliance with project requirements
• Establishment and maintenance of central site files, uncontrolled drawings, and registers
• Collation of operation and maintenance, health and safety, quality, and environmental files
• Attend meetings to allow engagement of team and stakeholders
• Continuously identify and communicate opportunities for enhancement and reduction of waste and risks to project manager
• Cover of other document controllers’ duties for holiday / sickness, if applicable

Skills and Experience:

• Experience of working on projects with large volumes of data and information from various sources
• Advanced experience of a CDE
• Ability to effectively communicate with, and educate all stakeholders in the DPD protocols, ensuring the protocols are strictly adhered to
• Experience of dealing with multidisciplinary design teams and client teams
• Experience of dealing with the sub-contractors and the wider supply chain
• Ability and willingness to train others
• Comprehension of naming conventions to BS 1192 or ISO 19650
• Well organised and self-motivated
• Diligent and an analytical thinker
• Excellent document preparation and formatting skills
• Ability to prioritise work, multitask and troubleshoot
• Good time management skills
• Interest in project delivery processes, project administration and the wider industry

Apply now with an up to date CV or contact Dan Standish Kenton Black (Leeds) for more information

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